36th Annual Conference
Implementing Sustainable Strategies for Industrial Crops and Products
The AAIC executive board is excited to announce that the 36th Annual Association for Advancement of Industrial Crops (AAIC) conference will be held from August 31 - September 4, 2025, in Fairbanks, Alaska, USA, at the Wedgewood Resort (212 Wedgewood Dr, Fairbanks, AK 99701). The meeting will be held in person. Registration for the Annual AAIC meeting will also provide access to the first meeting of the Intermediate Oilseeds Crop Conference (IOCC), held at the same venue from September 3 - 4, 2025.
Abstract Submission Guidelines
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A concise one-page abstract is required. Please use the provided template for formatting. Submit abstracts in Word format via email to Dr. Marisol Berti ([email protected]). Oral abstracts are now due by April 30, 2025 (extended from April 15). Poster abstracts remain due by May 15, 2025.
Poster Guidelines
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Posters should be 36-inch height x 44-inch width or 91.5 cm height x 112 cm width. A poster template is available here.
AAIC Conference - IOCC Included
(August 31 – September 4, 2025 )
Includes Sunday evening reception, breakfast and lunch Monday through Thursday, Monday afternoon excursions, Wednesday Evening Dinner, and all coffee breaks.
IOCC Only
(September 3 – 4, 2025)
Includes breakfast and lunch on Wednesday and Thursday, Wednesday evening dinner, and coffee breaks.
Early Registration
- AAIC Member: $600
- Non-member: $700
- Student: $175
- Spouse*: $150
- One-Day Registration: $175
- Virtual Attendance: $300
- Sunday Denali Day Trip** (optional): $75
Regular Registration
- AAIC Member: $700
- Non-member: $800
- Student: $175
- Spouse*: $150
- One-Day Registration: $175
- Virtual Attendance: $300
- Sunday Denali Day Trip** (optional): $75
IOCC Registration
- General Registration: $300
- Student: $175
- Spouse*: $150
- Virtual Attendance: $300
*Spouse/guest fee – Includes access to breakfast (Monday–Thursday), Monday afternoon excursions, and the Wednesday Awards Dinner. Lunch is not included.
**Denali Day Trip – Limited availability (50 people maximum).
Cancellation Policy
- Through July 1, 2025: Full refund of registration fees, minus the Cvent processing fee.
- July 2 – July 20, 2025: 50% refund of registration fees, minus the Cvent processing fee.
- After July 20, 2025, or in case of no-show: No refunds will be issued.
All applicable refunds will be processed after the event.
Note: Refunds for credit card payments can only be issued to the original card used for the transaction. They cannot be redirected to a different credit card or bank account. Additionally, Cvent processing fees are non-refundable. We apologize for any inconvenience, but these policies are unfortunately beyond AAIC’s control.
Travel and Accommodations
All conference activities and accommodations will be located at the Wedgewood Resort at 212 Wedgewood Dr, Fairbanks, Alaska 99701, USA. The hotel is approximately 7 mi or 11.25 km from the Fairbanks International Airport (FAI). There are several transportation options to get from the airport (FAI) to the Wedgewood Resort, either by rental car, Lyft/Uber, taxi, town car, or bus.
The Wedgewood Resort is a modern 3-star hotel and conference venue in Fairbanks, Alaska. The resort is surrounded by a 75-acre wildlife sanctuary and a 2,000-acre migratory waterfowl refuge, creating an ideal place to experience the natural, breathtaking scenery Alaska has to offer. The resort is also embedded within the lively Fairbanks Alaska, where attendees can find dinner at a diverse array of restaurants, museums to visit, and other forms of tourism and entertainment.
Special Prices for the AAIC Conference at Wedgewood Resort:
Room Fee (per night): $254 plus tax (8%)
There are limited rooms available at the Wedgewood Resort, so please make you accommodation reservations as soon as you register for the conference. To make room reservations, please call either the front desk line at 907-452-1442 or 907-456-3642 (available 24 hours). You can also make reservations via email by contacting [email protected]. If you are making reservations by email, please provide reference to the ‘AAIC 2025 Conference’ and your desired dates and number of rooms. Please note that you will also be required to provide a form of guarantee, in the form of payment details to ensure your reservation.
While you have the option to stay at other hotels, all meetings, sessions, and meals listed on the conference program will take place at the Wedgewood Resort, so staying at another hotel is not advised. You will have to pay for and provide transportation between your lodging and the Wedgewood Resort.
Supplemental Day Trip – Sunday (additional cost)
On Sunday, August 31, 2025, a daytime excursion will involve taking a charter bus from the Wedgewood Resort (8 AM prompt departure) to Denali National Park. Attendees will be let off in the welcome area of the park, where they can visit the Visitor Center, get lunch, and explore local trails and wildlife. The park visit cannot include a tour into the park due to time and schedule restrictions, so instead, attendees will have approximately 4 hours to spend how they choose within the welcome area of the park.
The total cost of this tour will be $75, which will only cover the cost of transportation, some snacks, and a water bottle. We have done our best to keep the trip cost low, but attendees will be expected to pay for the park entrance fee ($15) and their own lunches (restaurants in the Denali welcome area).
Supplemental Tours – Monday (cost included in AAIC Conference Registration)
On Monday, September 1, 2025, anyone who has paid for full AAIC Conference Registration will be invited to join on an excursion within Fairbanks to the Permafrost Tunnel Tour (U.S. Army Corps of Engineer) and the Museum of the North (University of Alaska). We will depart the Wedgewood Resort after lunch, promptly at 1 PM, and will return to the hotel by 6 PM that evening. Some small snacks will be provided.
