36th Annual Conference
Implementing Sustainable Strategies for Industrial Crops and Products
The AAIC executive board is excited to announce that the 36th Annual Association for Advancement of Industrial Crops (AAIC) conference will be held from August 31 - September 4, 2025, in Fairbanks, Alaska, USA, at the Wedgewood Resort (212 Wedgewood Dr, Fairbanks, AK 99701).
The meeting will be held in person. Registration for the Annual AAIC meeting will also provide access to the first meeting of the Intermediate Oilseeds Crop Conference (IOCC), held at the same venue from September 3 - 4, 2025.
Poster Guidelines
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Posters should be 36-inch height x 44-inch width or 91.5 cm height x 112 cm width. A poster template is available here.
AAIC Conference - IOCC Included
(August 31 – September 4, 2025 )
Includes Sunday evening reception, breakfast*** and lunch Monday through Thursday, Monday afternoon excursions, Wednesday Evening Dinner, and all coffee breaks.
IOCC Only
(September 3 – 4, 2025)
Includes breakfast*** and lunch on Wednesday and Thursday, Wednesday evening dinner, and coffee breaks.
Regular Registration
- AAIC Member: $700
- Non-member: $800
- Student: $175
- Spouse*: $150
- One-Day Registration: $175
- Virtual Attendance: $300
- Virtual (Student): $150
IOCC Registration
- General Registration: $300
- Student: $175
- Spouse*: $150
- Virtual Attendance: $300
- Virtual (Student): $150
*Spouse/guest fee – Includes access to breakfast (Monday–Thursday), Tuesday afternoon excursions, and the Wednesday Awards Dinner. Lunch is not included.
***Lunch, coffee/tea, and water are included for days/meals indicated on the program that coincide with your registration type. Breakfast is also included, though only for those who have reservations to stay at the Wedgewood Resort hotel.
Cancellation Policy
- Through July 1, 2025: Full refund of registration fees, minus the Cvent processing fee.
- July 2 – July 20, 2025: 50% refund of registration fees, minus the Cvent processing fee.
- After July 20, 2025, or in case of no-show: No refunds will be issued.
All applicable refunds will be processed after the event.
Note: Refunds for credit card payments can only be issued to the original card used for the transaction. They cannot be redirected to a different credit card or bank account. Additionally, Cvent processing fees are non-refundable. We apologize for any inconvenience, but these policies are unfortunately beyond AAIC’s control.
Travel and Accommodations
All conference activities and accommodations will take place at the
Wedgewood Resort , located at 212 Wedgewood Dr, Fairbanks, Alaska 99701, USA. The hotel is approximately 7 miles (11.25 km) from the Fairbanks International Airport (FAI). Transportation options from the airport to the resort include rental car, rideshare services (Lyft/Uber), taxi, town car, or public bus.
The Wedgewood Resort is a modern 3-star hotel and conference venue surrounded by a 75-acre wildlife sanctuary and a 2,000-acre migratory waterfowl refuge—offering guests a chance to enjoy the natural beauty of Alaska. It is also conveniently located near downtown Fairbanks, where attendees can explore a variety of restaurants, museums, and other cultural attractions.
Special Conference Rate at Wedgewood Resort
Room Rate: $254 per night (plus 8% tax)
Note: This special rate is only available until July 31st.
Rooms are limited, so we strongly recommend booking your accommodations as soon as you register for the conference.
To reserve your room, please:
- Call the front desk at 907-452-1442 or 907-456-3642 (available 24 hours), or
- Email: reservations@fountainheadhotels.com
If booking via email, include:
- Reference to the “AAIC 2025 Conference”
- Your check-in and check-out dates
- Number of rooms needed
Please note that a guarantee (e.g., credit card information) will be required to confirm your reservation.
While you are welcome to stay at other hotels, please be aware that all meetings, sessions, and meals listed in the conference program will be held at the Wedgewood Resort. Staying off-site is not recommended, as you will be responsible for your own transportation to and from the venue.
Supplemental Day Trip – Sunday (additional cost)
On Sunday, August 31, 2025, a daytime excursion will involve taking a charter bus from the Wedgewood Resort (8 AM prompt departure) to Denali National Park. Attendees will be let off in the welcome area of the park, where they can visit the Visitor Center, get lunch, and explore local trails and wildlife. The park visit cannot include a tour into the park due to time and schedule restrictions, so instead, attendees will have approximately 4 hours to spend how they choose within the welcome area of the park.
The total cost of this tour will be $75, which will only cover the cost of transportation, some snacks, and a water bottle. We have done our best to keep the trip cost low, but attendees will be expected to pay for the park entrance fee ($15) and their own lunches (restaurants in the Denali welcome area).
Supplemental Tours – Tuesday (cost included in AAIC Conference Registration)
On Tuesday, September 2, 2025, anyone who has paid for full AAIC Conference Registration will be invited to join on an excursion within Fairbanks to the Permafrost Tunnel Tour (U.S. Army Corps of Engineer) and the Museum of the North (University of Alaska). We will depart the Wedgewood Resort after lunch, promptly at 1 PM, and will return to the hotel by 6 PM that evening. Some small snacks will be provided.
